Stop Wasting Time! Automate Gmail Replies with Zapier + Voiceflow

August 17, 2025

This video shows you how to automate Gmail reply drafts using Voiceflow and Zapier. You'll learn to build an AI agent in Voiceflow that automatically crafts responses to repetitive inbound emails, saving significant time. The tutorial covers setting up Gmail triggers in Zapier, fetching email context, and leveraging Voiceflow's new Zapier actions for seamless integration. Your AI will draft replies, letting you simply review and approve. This practical guide is ideal for businesses, providing a free Zap template and bonus Voiceflow credits to kickstart efficient, automated email workflows.

🛠️ Tools Used in This Build:

Voiceflow → Build and host your AI agent
Zapier → Connect Gmail + Voiceflow with automation
Gmail → Store AI-generated replies as drafts

📹 What You’ll Learn in This Video:

How to set up Gmail triggers in Zapier
How to fetch thread/session IDs for context
How to integrate Voiceflow’s new Zapier actions
How to let an AI agent draft replies automatically in Gmail

💡 Use Case: Perfect for businesses that get repetitive inbound emails. Instead of manually replying, let the AI agent handle drafting so you only review and approve.

How does the Voiceflow agent connect with Zapier?

Voiceflow integrates seamlessly with Z and other business tools through our API support and webhooks. We also offer direct native integration with select tools including Airtable, Gmail, Hubspot, MCP, Salesforce, Twilio, Zapier, Zendesk. Visit our documentation for the full details on how to connect integrations. Whether automating lead management, handling support tickets, or streamlining internal processes, Voiceflow’s flexible integration options help businesses maximize efficiency while maintaining a cohesive digital ecosystem.

Are these tutorials free to watch?

Yes! All of our YouTube tutorials are free to access courtesy of our amazing community. We encourage you to watch, engage, and follow the creators on their Youtube channel.

How can I get help if I have questions about a tutorial?

You can reach out directly to the creator in the comment section of the video. Alternatively you can join our Discord community to engage with other Voiceflow builders.

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Stop Wasting Time! Automate Gmail Replies with Zapier + Voiceflow

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