DAY 8/30: Hotel Booking Chatbot — Voiceflow + Airtable (Live Demo + Free Agent Download)

August 25, 2025

This video demonstrates how to build a complete hotel booking AI chatbot using Voiceflow for the conversational agent logic, integrated with Airtable for data management. It features a live demo showing guests booking rooms, checking real-time availability (including date conflict logic), and receiving instant confirmation emails directly.The tutorial highlights Voiceflow's central role in managing the conversational flow and agent intelligence, while Airtable handles room inventory, guest records, and reservation linking. This setup empowers hotels and BnBs to automate direct, commission-free bookings and significantly reduce manual data entry. A key takeaway is the free downloadable Voiceflow agent file (.vf), allowing you to implement this solution for your own hospitality business.

30 AI Agents in 30 Days – Day 8
Today’s agent is a hotel booking AI that lives on your website. It answers guest questions, checks availability, and creates reservations automatically in Airtable.

👉 Watch the live demo: date selection, room types, amenities, availability checks, guest creation, reservation linking, and instant confirmation email.

⬇️ Get the full agent file + prompts
https://nextops.agency/8-hospitality-book-a-night-voiceflow-text?utm_source=yt

📞 Book a call with me (save 50+ hrs/month)
https://nextops.agency/#contact?utm_source=yt-30agents-day8

🔔 Subscribe to catch all 30 agents in 30 days!

What you’ll see in action

Guests book by chat: dates, room type, number of guests
Real-time room & amenity lookup from Airtable
Availability check with date-conflict logic
Auto-create guest + reservation records (linked properly)
Instant confirmation email with reservation details

Built with

Voiceflow (agent + conversational flow)
Airtable (Rooms, Guests, Reservations + API)
Airtable Automations (confirmation email)

Who this helps

✓ Hotels, BnBs, and short-term rentals wanting direct, commission-free bookings
✓ Ops teams tired of manual data entry & back-and-forth emails

Chapters

00:00 Intro — AI hotel booking on your site
00:48 Live demo: dates + room types
02:53 Suite details + selection
04:41 Guest created + reservation linked
05:20 Confirmation email
05:42 Build walkthrough: Voiceflow + tools
07:56 Download this agent (.vf format)

I help service-heavy businesses automate ops with AI and share the best builds from my client work.

Let’s connect:
🔗 LinkedIn: https://www.linkedin.com/in/robert-hangu/
🐦 X: https://x.com/roberthangu
▶️ YouTube: https://www.youtube.com/@robhng
⚙️ Web: https://nextops.agency/?utm_source=yt-30agents-day8

#HotelTech #Chatbot #Voiceflow #Airtable #Hospitality #Automation #AIAgents #NoCode

What kind of tasks can the chatbot handle in this tutorial?

This AI agent can: - Answer guest questions about rooms, amenities, and availability - Check real-time room availability using Airtable data with date-conflict logic - Create guest and reservation records automatically - Guide guests through selecting dates, room types, and number of guests - Send confirmation emails with reservation details - Handle direct bookings on your website without third-party commissions

Who should watch this tutorial?

This video is for hotel owners, BnB operators, and short-term rental hosts who want to automate bookings, reduce manual data entry, and offer guests a seamless chat-based reservation experience.

Are these tutorials free to watch?

Yes! All of our YouTube tutorials are free to access courtesy of our amazing community. We encourage you to watch, engage, and follow the creators on their Youtube channel.

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